1. MERCHANDISE & APPLICATION
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Handcrafted Only: All merchandise made available for sale is strictly limited to handcrafted items that have been sculpted, painted, photographed, designed, constructed, or otherwise fashioned by the artist or artisan.
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No Commercial Items: To maintain the integrity of our festival, the sale of commercial, mass-produced, or "buy-and-sell" items is strictly prohibited.
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Product Approval: Vendors must submit a detailed list of all proposed arts and crafts items for review.
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Board Oversight: The Board of Directors reserves the right to screen all booths and exclude any items deemed inappropriate or non-compliant with these standards.
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Food Items: All food vendors must contact us via email at portalheritagesociety@gmail.com or by phone at (470) 851-6633 and receive prior approval from the board.
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2. PAYMENT & FEES
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Deadlines: Application and booth payments are due no later than September 1.
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Confirmation: Any vendors who submit an application but do not remit payment will not have a confirmed spot.
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On-Site Payment: If you arrive at the venue with payment, you will only be granted a spot if one is available.
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Sales & Taxes: All proceeds from vendor sales belong to the vendor, and no commissions will be assessed. Vendors are responsible for collecting and paying Georgia sales tax and for reporting earnings to the IRS.
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Refund Policy: There are no refunds unless the host cancels the event. Vendors who experience an extreme emergency and cannot attend will be allowed to carry their payment over to the next year's festival.
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3. BOOTH LOGISTICS & SET-UP
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Booth Size: Booth space is limited to 16 feet by 16 feet for a single space or 32 feet by 32 feet for a double space.
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Equipment & Labor: Vendors must provide their own tables, chairs, tents, and other equipment. Labor to erect booths will not be provided; vendors are responsible for transporting and placing their own booths.
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Set-Up Timing: Vendor set-up begins on Friday at 2:00 PM. All booths must be fully operational by Saturday at 9:00 AM and remain open until 5:00 PM.
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Extended Hours: A street dance begins at 7:00 PM on Saturday; vendors are invited to stay at no additional charge.
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Late Arrivals & No-Shows: No vendors will be admitted after 9:00 AM on Saturday. Because empty spaces impact the quality and atmosphere of the festival, failure to show up without prior notice will result in the forfeiture of fees and may impact your eligibility for future festivals.
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4. SITE POLICIES
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Pets: For the safety and comfort of all attendees and vendors, no pets are allowed within the vendor booth areas.
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Storage: Material storage must be confined within your assigned booth area. Please plan your booth configuration to include internal storage.
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Cleanup: Booth spaces must be left clear of paper, packing materials, and refuse. Do not discard cartons or packing materials in the festival area. These items must be taken with you in your vehicle upon departure.
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5. VENDOR CONDUCT
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Standards: No vendors or representatives shall conduct themselves in a manner offensive to general standards of decency or good taste. The Board of Directors reserves the right to screen all booths and exclude inappropriate items.
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Violations: In the event of inappropriate behavior, the booth will be forced to close and all fees will be forfeited.
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By submitting an application to the Festival, vendor indicates that he/she has read Terms of Contract for Vendor Booths and accepts the full terms of this contract.
